Virtual Event Solutions

By Event & Conference Co. | Featured, Home, Uncategorized | Comments are Closed | 5 October, 2020 | 0

The future of events is here!

Looking to run an event safely in the covid era? Our virtual event platform is an all in one platform that can host webinars and virtual conferences, including many special features that will keep your attendees engaged throughout the event.

Virtual events can be daunting, however this platform is easy to navigate, perfect for a wide variety of audiences. This new technology perfectly emulates the experience of a physical event, providing your attendees the opportunity to network and interact to activities and engage with other attendees. This is enabled through the platform’s social features such as:

Virtual Exhibitions – your sponsors and exhibitors will have the chance to interact with the attendees live. Attendees can visit virtual exhibition stands, download brochures and set a meeting with the exhibitor. Sponsors will have the ability to meet with an attendee and upload as much information such as brochures and videos.

Virtual Group Conversations/Networking – Simulating networking in a live event, this function allows attendees to video chat with other attendees, choose to connect and swap contact details with each other. This function also allows you to organise your attendees into small groups based on your chosen criteria. Attendees that are in groups can choose to connect and swap contact details with one another and share screens.

Meeting Hub – In between sessions, during break times or after wrap up, the Meeting Hub allows attendees to search for other attendees and connect. Once they have connected, they can either start a live video chat, audio call, message each other and exchange details.

Concurrent Sessions – Like an in-person conference, the platform allows you to have multiple sessions running at the same time. Attendees are able to choose which session they would like to attend or organisers can target specific sessions to a specific group.

Poster Sessions and Galleries – This function allows the attendees to wander around, listen to presentations and interact with presenters. Attendees are able to preview different presentations and choose which one they would like to visit. They are also able to download presentation materials, connect and exchange contact details with the presenter.

Engagement Tools – You can choose to include a variety of optional engagement tools such as a Live Q&A panel, a Live Poll and a Discussion Forum.

Live Support – This is the customer service desk for attendees to ask questions about the program or the platform. A dedicated team can be assigned to assist attendees when they ask questions, where the system create support tickets and an assigned team member will have the ability to contact the attendee when they’re ready.

Virtual Control Room – This is the behind the scenes function of the platform, where event managers and organisers have the ability to send out important alerts such as speaker and presenter alerts, timeline alerts and information alerts. This will also allow managers to broadcast a Host Live Feed, where an emcee can be streamed into the timeline anytime for announcements and reminders when the next session is about to begin.

Additional Features:

The platform has very flexible options that allows us to include settings that cater to all your needs. Additionally, it has special features that will make your virtual event stand out among the crowd.

Even after the virtual event has concluded, the attendees will have access to a recording of the conference. The availability of the recording can be set in the platform, in accordance to your preferred set date and time.

You will also have the ability to upload sponsor banners such as the timeline banner. The platform also allows you to display a sponsor for a specific function.

Presenters and Exhibitors will have the ability to log in to the platform in advance to upload their presentation materials, prepare any available engagement tools, brochures, contact information and company logos. Presenters also have the ability to use the platform to rehearse their speech.

As this is a new platform, our team will be dedicated to assist the speakers and the attendees when navigating through the platform. We will provide written guidelines and an assisted walk through for speakers to ensure their confidence with using the platform on the day.